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Regional Government Documents Librarian - University of Florida

  • 1.  Regional Government Documents Librarian - University of Florida

    Posted 02-07-2018 17:02

    POSITION:                Regional Government Documents Librarian

    RANK:                        Assistant or Associate University Librarian

    REPORTS TO:           Chair, Humanities and Social Sciences Library (Library West)                                                                                                

    SALARY:                   Minimum salary $54,035 at the Assistant University Librarian rank

                                       Minimum salary $62,500 at the Associate University Librarian rank

                                       Actual salary will reflect selected professional's experience and credentials

    Requisition #:           506248

    DEADLINE DATE:    March 22, 2018 - applications will be reviewed as received


    Please note that this posting has specific instructions for the submission of application materials - see our website at: or the APPLICATION PROCESS section below for further details. Failure to submit the required documents may result in the application not being considered.



    The Regional Government Documents Librarian (Documents Librarian) is a 12 month, tenure track faculty position in the Humanities and Social Sciences Library (Library West). The George A. Smathers Libraries at the University of Florida is designated as a depository for the publications of the United States Government, the State of Florida, and the European Union. The scope of the collections thus includes federal, state, and international documents.

    Joining the George A. Smathers Libraries as the Documents Librarian entails serving as the primary liaison to the US Government Publishing Office (GPO) in matters relating to the Libraries' service as a Regional Federal Depository Library for 38 selective depository libraries in the state of Florida, Puerto Rico, and the US Virgin Islands. This position leads statewide outreach, training, public access, support services, and collection development activities to support the Federal Depository Library Program (FDLP). The Documents Librarian also plays an important role ensuring access to state publications distributed by the Florida Division of Library and Information Services. Both programs allow the incumbent to build strong partnerships with a diverse constituency at the state, regional and national levels while advancing innovative programs to strengthen awareness of the increasing relevancy of government documents in current research and public interest.

    The Smathers Libraries is an active member of the Association of Southeastern Research Libraries (ASERL) Collaborative Federal Depository Program (CFDP), and participates in the Centers of Excellence (COEs) project by collecting, cataloging and digitizing the holdings of over 30 agencies. An early participant in the GPO Preservation Steward program, the Smathers Libraries has taken an active stand in efforts to promote and protect print and digital access to government documents, including an active commitment to catalogue all federal documents in the UF collections to ensure access to this important historical content. The Smathers Libraries is unique in having a "Last Copy" policy ensuring that all academic libraries in Florida and all selective depository libraries in the region can deposit federal government documents for permanent retention.

    You are invited to apply for this nationally strategic position within a vibrant, energetic community of professionals dedicated to furthering the intellectual missions of this research-intensive, land-grant, public institution. Collaboration on innovative projects between individuals and among departments to enhance library services is strongly encouraged and supported by the Smathers Libraries. Internal and external grants are supported by a full-time Grants Manager. To support all students and faculty and foster excellence in a diverse and global society, the incumbent in the position is expected to include individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in work activities. The Documents Librarian will pursue professional development opportunities, including research, publication, and professional service activities in order to meet criteria for tenure and promotion.

    More information about the regional federal depository library collections at UF can be found at


    • Serve as the Regional Depository Librarian for the FDLP, and provide outreach and leadership to the 38 selective Federal Depository Libraries in Florida, Puerto Rico, and the U.S. Virgin Islands. Coordinate with the GPO and Selectives to improve collections and services, promote and protect access to government documents, and assist with training and implementation within the region.
    • Continue to build comprehensive print and digital sets of the publications of the agencies and subjects in the Smathers Libraries' ASERL Center of Excellence (COE) collections and recommend the selection of additional COE agencies.
    • Lead and develop library participation as a preservation steward by managing communications, reporting, and collection management activities as designated in the Memoranda of Understanding (MOU) with the GPO.
    • Build and manage tangible and virtual state, federal and international documents collections to meet the needs of the University of Florida community and other constituents.
    • Participate in the evaluation and selection of digital resources related to government information with other selectors in the Smathers Libraries and the Legal Information Center.
    • Develop innovative and collaborative projects around government information access and use.
    • Collaborate with the Smathers Libraries' unit established to catalog the entire Federal Documents collection.
    • Provide general and specialized research assistance at the Library West service desks, online via email, texting and chat, and telephone. Participate in Library West general instruction and outreach programs, as well as providing government documents specific instruction.
    • Participate in planning, policy formation and departmental decision making related to Library West services, collections and new technologies.
    • Perform scholarly research and provide service at the institutional and professional levels as related to assignments and in accordance with the University Libraries' tenure and promotion criteria.



    • Master's degree in Library or Information Science from an ALA-accredited program or advanced degree in relevant subject specialty
    • Experience working with the Federal Depository Library Program and government documents
    • Demonstrated leadership and project management skills
    • Experience teaching and/or training adult learners
    • Ability to respond effectively to changing needs and institutional priorities
    • Knowledge of current trends in academic and scholarly resource management, including digital projects
    • Excellent verbal and written communication skills
    • Ability to work both independently and collaboratively with faculty, students, administrators and the general public
    • Strong potential for meeting the requirements of tenure and promotion outlined at
    • For appointment at the Assistant University Librarian rank, two years of relevant post graduate degree experience. For appointment at the Associate University Librarian rank, eight years of relevant post graduate degree experience


    • Experience working in a Federal Depository Library
    • Experience in collection management, reference and instruction in an academic or research library
    • Experience in developing working partnerships with academic departments and other units across campus communities
    • Knowledge of bibliographic control policies and standards for government publications
    • Experience in developing and/or implementing digital library projects
    • Experience in the design and integration of new technologies into information services
    • Experience working with GPO cataloging/metadata standards
    • Record of including individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in research, teaching, service and other work

    Application Process

    To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) a written statement describing an example of your participation in a large, multi-partner project. Indicate how you would apply what you learned in that project to develop partnerships with the Federal Depository Library Program Selectives for whom UF provides regional support, as well as other constituencies of the University of Florida Regional Depository (250-500 words); 3) your current resume or CV; and 4) a list of three references including their contact information (address, telephone number, and email). Apply by March 22, 2018 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Requisition 506248. Failure to submit the required documents may result in the application not being considered. If you have any questions or concerns about this process please contact Bonnie Smith, George A. Smathers Libraries Human Resources Office, at

    Joseph Piazza
    University of Florida
    Gainesville FL
    (352) 273-2595