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Head of Conservation and Preservation - UF Libraries

  • 1.  Head of Conservation and Preservation - UF Libraries

    Posted 06-15-2018 16:07
    ​​POSITION:                  Head of Conservation and Preservation 

    RANK:                         Assistant University Librarian or Associate University Librarian
    REPORTS TO:            Associate Dean, Discovery, Digital Services, and Shared Collections
    SALARY:                     Minimum Salary $56,182 at the Assistant University Librarian rank
                                         Minimum Salary $61,994 at the Associate University Librarian
                                         Actual salary will reflect selected professional's experience and credentials
    Requisition #:            507668
    DEADLINE DATE:     July 26, 2018 – review of applications will begin July 2, 2018


    Please note the specific instructions for submission of application materials - see or the APPLICATION PROCESS section below. Failure to submit the required documents may result in the application not being considered.



    The George A. Smathers Libraries, University of Florida, seek a collaborative, innovative, and user-oriented librarian to serve as the Head of its Conservation and Preservation Unit. As a member of the Libraries' management team, the Head of Preservation and Conservation is responsible for providing leadership and direction for a library-wide, comprehensive preservation program, encompassing general, special, and shared collections to ensure immediate and long-term access to the wide variety of resources held in the Libraries.


    Reporting to the Associate Dean of Discovery, Digital Services, and Shared Collections, the Head of Conservation and Preservation is a year-round (12 month) tenure track library faculty position that provides leadership, strategic vision and direction for policies and procedures; establishes plans, goals, and objectives to lead department personnel, , including three full-time staff and two to three part-time employees. The Head provides instruction for librarians, curators, archivists, staff and students in techniques to safeguard collection materials and develops proactive preservation policies and procedures. The Head assesses the current collection conditions, housing and storage options, and access and use policies to leverage a risk management approach to improving the long-term preservation while ensuring access to the collections. The Head collaborates with and advises librarians, curators, archivists, and staff in the full lifecycle of collections, from acquisition and appraisal to deaccessioning to identify preservation issues.


    The Libraries encourage broad participation in reaching management and operational decisions and consequently the Head of Conservation and Preservation serves on various committees and teams. The Head of Conservation and Preservation is expected to pursue professional development opportunities, including research, publication, and professional service activities. To support all students and faculty and to foster excellence in a diverse and global society, the Head is expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in professional, service and scholarly activities.



    • Directs the work of the Conservation and Preservation Unit, comprising three FTE staff and two to three part-time employees, including enhancing and evaluating the unit's operational effectiveness through periodic reports, annual performance evaluations, staff development, and mechanisms for continual feedback from all stakeholders..
    • Administers preservation policies and procedures for the proper care, handling, and storage of collections in order to facilitate their accessibility and use.
    • Supervises the Conservation Coordinator to ensure the conservation lab efficiently meets the needs of the general and special collections.
    • Identifies fragile materials and housing condition issues within the Libraries' collections.
    • Designs and implements collection-wide preservation projects to address storage and housing problems.
    • Manages the environmental monitoring program for all Smathers Libraries collections.
    • Designs and executes preservation assessments and surveys of archival collections.
    • Collaborates with the Associate Dean for Discovery, Digital Services, and Shared collections, the Libraries' Facilities department, and others on facilities improvements projects, preservation initiatives and disaster preparedness programming.
    • Coordinates with Library IT and the Chair of Digital Support Services to develop and enact policies, procedures, and best practices for the long-term preservation of the Libraries digital collections.
    • Fosters a collaborative approach to achieving the library and department goals; establishes policies and procedures to increase access of information resources within the libraries or from other sources.
    • Maintains a broad knowledge of assessment methodology to implement evidenced-based decision making related to conservation and preservation of the Libraries' materials.
    • As a library faculty member, engages in scholarly research and provides service at the institutional and professional levels.


    • Master's degree in Library or Information Science from an ALA-accredited program, or other relevant advanced degree.
    • Appointment at the Assistant University Librarian rank requires a minimum of four years of relevant preservation and conservation experience; and appointment at the Associate University Librarian rank requires a minimum of eight years of relevant preservation and conservation experience.
    • Expertise in library collection preservation including the treatment of print library materials and best practices, issues, and emerging trends.
    • Proven experience supervising and promoting collaboration, and fostering staff professional development and growth in a complex, rapidly changing environment.
    • Demonstrated knowledge of the life cycle management of digital assets; an understanding of issues related to digital formats, media, and migration, along with an aptitude for quickly mastering technical topics.
    • Strong leadership skills and ability to work independently, collaboratively, with the public and in teams within the Libraries and the University.
    • Demonstrated commitment to user-centered library service and the ability to work flexibly and creatively in a changing and fast-paced environment with a culturally diverse population.
    • Commitment to promoting equity, inclusion and awareness of diversity by including individuals of diverse backgrounds, experiences, races, ethnicities, genders, gender identities, and perspectives in research, teaching, service and other work.
    • Demonstrated project management, organizational, analytical, and problem solving skills.
    • Demonstrated persuasive written, oral, and interpersonal communication skills.
    • Strong potential for delivering upon the expectations for a tenure track library faculty member, including service and scholarship (outlined at

    • Experience with preservation of digital resources.
    • Knowledge or experience in non-print media preservation, with an emphasis on photographic materials.
    • Experience planning and managing grant-funded projects.
    • Demonstrated ability to manage budgets.
    • Record of substantive service, scholarship and research.

    Application Process

    To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) a written statement regarding "What are the emerging trends and best practices in library collection preservation that support programmatic success at a large research institution?" (250 words); 3) your current resume or CV; and 4) a list of three references including their contact information (address, telephone number, and email). Apply by July 26, 2018 (applications will be reviewed beginning July 2, 2018). Submit all application materials through the Jobs at UF online application system at Requisition 507668. Failure to submit the required documents may result in the application not being considered. If you have any questions or concerns about this process please contact Bonnie Smith, George A. Smathers Libraries Human Resources Office, at

    Joseph Piazza
    University of Florida
    Gainesville FL
    (352) 273-2595