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Electronic Records Analyst - University of Florida Libraries

  • 1.  Electronic Records Analyst - University of Florida Libraries

    Posted 27 days ago

    POSITION VACANCY ANNOUNCEMENT

     

    POSITION:              Electronic Records Analyst – Records Analyst 1

    REPORTS TO:        University Records Manager

    SALARY:                $60,000 annual salary; Actual rate will reflect experience and credentials

    Requisition #:         507654

    DEADLINE DATE:  November 21, 2018 – applicants will be reviewed as received

     

    JOB SUMMARY

    The Electronic Records Analyst works with the University Records Manager to establish and maintain a digital information environment which supports the University's regulatory and compliance obligations for records and information management and long-term preservation of digital assets. Provides expertise and leadership on the management of the digital information of the University to ensure compliance with various regulatory requirements for restrictions, retention, appropriate destruction processes, and/or long-term preservation. Participates in the active management and/or preservation of a wide array of types of digital records, including but not limited to, University electronic records, websites, and social media. Provides guidance to administration, faculty, and staff on creating, managing, preserving, and providing access to born-digital and digitally reformatted records in accordance with State of Florida and Federal regulations. The Electronic Records Analyst provides expertise and leadership, and serves as a member of various collaborative teams to develop frameworks for best practices for electronic records management across campus. This position also serves as a member of a collaborative team to ensure compliance, verification, authentication, and related activities that build and sustain a comprehensive program of records management. The Electronic Records Analyst reports to the University Records Manager.

     

    RESPONSIBILITIES

    Electronic Records Management

    • Develops a program for the evolving management of electronic record formats and carriers based on the State of Florida and federal requirements and other relevant legislation, regulations, and requirements. Advises the University Records Manager on the design, evaluation, implementation, management, documentation, and alignment of historical, current, and emerging electronic recordkeeping systems at the University of Florida to best meet evidential needs, State of Florida, Federal, and other regulatory requirements. Liaises with technical and organizational personnel to support alignment of records management activities with data infrastructure.
    • Guides continuous assessment processes to ensure sustainable workflows for the management of electronic records subject to retention.
    • Assists with the maintenance of records management website and other technical resources.

     

    Records Management Consulting

    • Communicates and interacts with University records creators and custodians to determine record and information management needs.
    • Works with all levels of management and staff, particularly records creators and custodians, to ensure consistency and proper procedure implementation of University records management policies and guidelines.
    • Collaboratively supports administrative unit personnel in managing existing, new, and analog-to-digital, online and other materials and business processes in order to meet legal requirements.
    • Advises on permanent and archival records for retention, liaising with the University Archivist and University Records Manager on the implementation of the records management guidelines, processes, and programs, and on the acquisition of digital institutional records designated permanent or with historical, evidential, or legal value.

     

    Records Management Training

    • Develops and delivers training through classroom and online presentations supporting best practices at the University of Florida and an understanding of information technology systems, records management, digital forensic techniques, University policies, and the State of Florida and federal rules and regulations.

     

    Other Duties as Assigned

    • Serves on appropriate committees and participates in special projects as assigned.

     

    QUALIFICATIONS

    Required:

    Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

     

    Preferred:

    • Certified Information Professional (CIP), Certified Records Manager (CRM) or Certified Records Analyst (CRA) designation
    • Experience with records management, electronic records management, and related concerns
    • Experience with policy frameworks for standards, policies, and procedures to support adherence to and compliance with policies
    • Experience with a range of computing operating systems, storage systems, software systems and tools, and file formats
    • Knowledge of digital forensics techniques and digital preservation principles
    • Experience in developing and implementing training programs
    • Aptitude for complex, analytical work with attention to detail
    • Ability to work collaboratively to accomplish goals with a willingness and desire to take initiative
    • Record of including, serving, or working with individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives
    • Flexibility and ability to adapt and work in a rapidly changing academic environment
    • Ability to work independently on multiple projects and priorities
    • Computer skills and experience with Microsoft Word and Outlook

    Application Process

    To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) your current resume; and 3) a list of three references including their contact information (address, telephone number, and email). Apply by November 21, 2018 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Requisition 507654. Failure to submit the required documents may result in the application not being considered. If you have questions about the application process please contact Tina Marie Litchfield, tlitchfield@uflib.ufl.edu.



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    Joseph Piazza
    University of Florida
    Gainesville FL
    (352) 273-2595
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