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Topic: HathiTrust Collection Services Specialist

1.  HathiTrust Collection Services Specialist

Posted 23 days ago
Job Summary

HathiTrust Digital Library
has an opportunity for a collaborative and service-focused individual to plan and manage the activities necessary to expand the content held in the HathiTrust collection and related programs.

HathiTrust is a growing partnership of research and academic libraries that are working together to ensure permanent access to the record of human knowledge. HathiTrust was founded in 2008 to develop a common good approach to the development of library collections and services at the largest possible scale.  Today HathiTrust member libraries number more than 125 worldwide. Together they support a certified trusted digital repository holding more than 15 million digitized books, and a number of programs that extend the power of this collection, including:

  • The HathiTrust Research Center, based at the University of Illinois and Indiana University, develops and offers services supporting advanced computational research using the HathiTrust collections.
  • The HathiTrust Shared Print Program secures retention commitments at member libraries for print holdings that mirror book titles in the HathiTrust digital collection.
  • The HathiTrust U.S. Federal Documents Program expands digital access to all U.S. federal publications by building a comprehensive HathiTrust digital collection of federal documents.

The Collection Services Specialist is the primary contact for members, staff, and development partners regarding the deposit and ingest of collections and metadata. This is a special opportunity to support the continued growth of the largest digital book collection in the public sector.  The successful candidate will have experience in operating aspects of digital libraries and enjoy their challenges.  The individual who joins our team will be service-minded, excited to work with others to solve problems, communicate comfortably and clearly via various methods, have excellent focus and attention to detail, and enjoy wrangling data.

This position at the University of Michigan reports to the HathiTrust Director of Services and Operations. The Collection Services Specialist is an employee of the University of Michigan and operates within the rules and policies of the University of Michigan. Relocation to Ann Arbor, MI is required. This position will be a full-time, three-year term appointment with the possibility of renewal.


Content ingestion (65%)

  • Manages ingestion of digital content and bibliographic metadata, including descriptive and holdings data. Coordinates with contributor contacts and HathiTrust staff to manage ingest data and digital content. This includes:
    • Digital content and associated descriptive metadata corresponding to contributions from a variety of digitization sources and collection building projects.
    • Print holdings and retention metadata from all HathiTrust members to support HathiTrust services, programs, and budgeting.
  • Establishes and documents standardized workflows for collections and metadata submission.
    • Maintains content and metadata specifications and other documentation for contributors.
    • Prepares and presents orientation sessions for new contributors about HathiTrust ingestion processes.
    • Reviews overall workflows and solicits contributor and staff input to continually improve workflows.
    • Evaluates as needed file formats for feasibility to preserve in HathiTrust, in coordination with preservation specialists at the University of Michigan and HathiTrust member institutions.
  • Manages contribution workflows: metadata contribution, content contribution and ingest, content quality remediation, and metadata enrichment.
    • Sets up ingestion of new content streams and maintains tracking systems for processing steps.
    • Answers questions from members and other contributing institutions about procedures and specifications for contributing metadata and content.
    • Trouble-shoots ingestion issues with HathiTrust systems staff and Zephir metadata management system staff on behalf of contributors.
    • Maintains ingestion statistics and reporting.

Program support (25%)

  • Analyzes data and prepares reports and visualizations to support decision making for collection development, member services, and other purposes as needed, working with database specialists from University of Michigan staff.

Preservation practices (10%)

  • Documents and ensures compliance with guidelines and best practices for preservation of HathiTrust digital content over the long term.

Required Qualifications

  • Bachelor's degree in related field. For appointment as a librarian, an ALA-accredited master's degree, or a relevant advanced degree, is required.
  • Strong organizational skills and demonstrated skills in project management for discrete, small to mid-size projects.
  • Experience in at least one of these related areas: digital repository management, large-scale digitization, metadata management, library bibliographic data management.
  • Excellent written and verbal communication skills.
  • Strong customer service mindset.
  • Demonstrated ability to form successful collaborative relationships across complex organizations involving diverse stakeholders.

Desired Qualifications

  • Master's degree in library/information science, archives management, or a related field.
  • Expert analytical skills and ability to combine, manipulate and normalize datasets from diverse sources for purposes of query and analysis. Familiarity with data visualization tools such as Tableau.
  • Experience in all of these areas: digital repository management, large-scale digitization, metadata management, library bibliographic data management.
  • Understanding of digital preservation core concepts such as digital content lifecycle, format stability, fixity checks, etc.

Benefits, Rank, and Salary

Appointment is anticipated as a Project Intermediate Manager or at the rank of Assistant or Associate  Librarian. Salary and rank are dependent on the candidate's qualifications and experience. Librarian appointments carry with them increased expectations regarding professional development, professional engagement, research, and service, in keeping with the library's process for librarian promotion and advancement.

The University of Michigan offers excellent benefits and wellness opportunities. This position receives 24 days of vacation a year and 15 days of sick leave a year with provisions for extended benefits, as well as opportunities for professional development and travel. TIAA-CREF and Fidelity Investments retirement options are available.

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Apply here.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Sandra McIntyre
Director of Services and Operations